💰Budget Monitoring
Track AI spending against budget limits in real-time with risk-based alerts and comprehensive usage monitoring across all your AI workloads.
Revenium's Budget Monitoring Dashboard provides real-time visibility into AI spending and usage tracked against Budget Threshold alerts. When you configure a Budget Threshold alert, the system automatically creates a corresponding budget entry that appears on the Budget Dashboard, giving you continuous visibility into your spending trajectory—showing you exactly where you stand against your limits at any moment.
The Budget Dashboard gives you a comprehensive view of all your active Budget Threshold alerts, their current status, risk levels, and how they're tracking against expected linear pace—so you can take action before budgets are exceeded.
How Budget Monitoring Works
Budget monitoring is powered by Budget Threshold alerts. When you create a Budget Threshold alert in the Alert Configuration interface, the system automatically:
Creates a budget entry that appears on the Budget Dashboard
Tracks actual spending/usage against the configured threshold
Calculates risk levels based on percentage used
Monitors pace to show if you're ahead or behind expected trajectory
Sends notifications when thresholds are exceeded (via the alert system)
The Budget Dashboard provides visibility into these budgets with:
Cost Control: View spending limits across different dimensions (providers, models, customers, products)
Proactive Management: See risk levels and pace indicators before budgets are exceeded
Multi-Dimensional Tracking: Monitor budgets for individual entities or groups of entities
Period-Based Planning: Track budgets aligned with business cycles (daily, weekly, monthly, quarterly)
Early Warning System: Risk-based indicators help you identify budgets approaching their limits
Budget Portfolio Overview
The Budget Portfolio provides an at-a-glance view of all your active budgets with key summary metrics:
Summary Cards
Total Budgets: Count of all active budget alerts
At Risk: Number of budgets in high or critical risk status
Total Spend: Aggregate spending across all cost-based budgets
Average Usage: Average percentage used across all budgets
Filtering and Sorting
Quickly find specific budgets using:
Search: Filter by budget name, metric, or ID
Period Filter: Show only budgets for specific time periods (Daily, Weekly, Monthly, Quarterly)
Sort Options:
Risk (High to Low) - Default, shows most critical budgets first
Name (A-Z)
Usage (High to Low)
Budget Types
Revenium supports two types of budgets to match different monitoring needs:
Single Budgets
Track spending or usage for a specific scope with optional filters.
Monitor total cost for a specific provider (e.g., OpenAI)
Track token usage for a particular model
Set limits on spending for a specific product or agent
Apply multiple filters to narrow the scope
Example: "Customer Support AI - GPT-4" tracks total cost where Provider = OpenAI
Grouped Budgets
Set per-entity budget limits across a dimension, with aggregate tracking.
Budget per customer, with overall visibility across all customers
Budget per API key, tracking each key individually
Budget per product, monitoring each product's usage
Budget per organization, agent, or model
Example: "Customer Accounts - Input Tokens" sets a 500,000 token limit per customer organization, tracking every customer organization separately against this limit, and also providing aggregate visibility in the Budgets Dashboard. For large groups like 'all customers', the dashboard will report the top orgganizations closest to their limit, and the API can be used to retrieve a complete list of customers and their usage.
Tracked Metrics
Budgets can be configured for the following metrics:
Total Cost
Total cost incurred
Overall spending control
Token Count
Total tokens processed
General usage limits
Input Token Count
Total input tokens processed
Control prompt/input costs
Output Token Count
Total output tokens generated
Limit generation/completion costs
Time Periods
Budgets automatically reset at the start of each new period:
Daily: Resets at midnight each day
Weekly: Resets at the start of each week
Monthly: Resets on the first day of each month
Quarterly: Resets at the start of each quarter
The dashboard shows time remaining until the next reset (e.g., "Resets in 26 days").
Risk Levels
Budgets are automatically categorized into risk levels based on percentage used:
Low
< 60%
Teal
Budget is well within limits
Medium
60-79%
Yellow
Budget usage is elevated, monitor closely
High
80-94%
Orange
Budget is approaching limit, action needed
Critical
≥ 95%
Red
Budget is at or near limit, immediate action
Budget Detail View
Click any budget card to see detailed information and tracking metrics.
Single Budget Details
The detail view includes:
Gauge Chart: Visual representation of budget usage with risk-based colors
Current Value: Current spending or usage amount
Threshold: Budget limit
Remaining: Amount remaining before limit is reached
Percent Used: Percentage of budget consumed
Budget Scope: Filters applied to this budget
Linear Pace: Comparison to expected linear spending
Period Progress: Time elapsed in the current period
Grouped Budget Details
Grouped budgets show:
Budget Summary: Aggregate metrics across all entities
Budget per Entity
Total Groups
At Risk count
Aggregate Current value
Overall % Used
Group Details Table: Per-entity breakdown showing:
Group Name
Budget Limit
Current Value
% Used
Remaining
Period dates
Risk Level
Pace Tracking
Budgets include pace indicators to help you understand if spending is ahead or behind expected trajectory.
Behind Pace: Spending is lower than expected based on time elapsed (shown in orange)
Ahead of Pace: Spending is higher than expected based on time elapsed (shown in teal)
Example: For a monthly $5,000 budget, if 65% of the month has elapsed, linear pace expects $3,250 spent. If actual spending is $4,250, the budget is $1,000 behind pace (spending faster than expected).
Best Practices
Start with High-Level Budget Alerts
Begin by creating broad Budget Threshold alerts (e.g., total monthly AI spend) before creating granular alerts for specific use cases.
Use Grouped Budget Alerts for Multi-Tenant Scenarios
If you have multiple customers, products, or API keys, configure Budget Threshold alerts with the "Group By" option to create grouped budgets that provide both per-entity limits and aggregate visibility.
Align Periods with Business Cycles
When configuring Budget Threshold alerts, choose cumulative periods that match your planning and billing cycles for easier reconciliation.
Monitor Risk Levels Regularly
Check the "At Risk" summary card frequently to identify budgets approaching their limits.
Configure Budget Threshold Alerts
Budgets displayed on the Budget Dashboard are created by configuring Budget Threshold alerts. To create a new budget:
Navigate to Budgets & Alerts → Alert Configuration
Click Create New Alert
Select Budget Threshold as the alert type
Configure your budget parameters (metric, threshold, period, filters)
Set up notification channels (email, Slack)
Save the alert
The new budget will automatically appear on the Budget Dashboard. See Cost & Performance Alerts for detailed alert configuration instructions.
Common Budget Scenarios
These scenarios show how to configure Budget Threshold alerts that will appear on the Budget Dashboard:
Scenario 1: Department-Wide Monthly Budget
Goal: Track total AI spending for the customer support team against a target of $10,000/month
Alert Configuration:
Alert Type: Budget Threshold (Cumulative Usage)
Metric: Total Cost
Cumulative Period: Monthly
Threshold: $10,000
Filters: Agent contains "support", or Organization contains "support" (depending on your tagging strategy)
Notifications: Email finance team and post to Slack when threshold is exceeded
Scenario 2: Per-Customer Token Limits
Goal: Ensure no single customer exceeds 500,000 input tokens per month
Alert Configuration:
Alert Type: Budget Threshold (Cumulative Usage)
Metric: Input Token Count
Cumulative Period: Monthly
Threshold: 500,000
Group By: Organization
Notifications: Email & Slack account manager when any customer exceeds limit
Scenario 3: Daily Spending Cap
Goal: Prevent runaway costs with a daily spending limit across all AI usage
Alert Configuration:
Alert Type: Budget Threshold (Cumulative Usage)
Metric: Total Cost
Cumulative Period: Daily
Threshold: $1,000
Filters: None (all transactions)
Notifications: Slack alert to engineering team
Scenario 4: Provider-Specific Quarterly Budget
Goal: Track quarterly spending with OpenAI separately from other providers
Alert Configuration:
Alert Type: Budget Threshold (Cumulative Usage)
Metric: Total Cost
Cumulative Period: Quarterly
Threshold: $50,000
Filters: Provider = OpenAI
Notifications: Email FinOps team
Summary
Revenium's Budget Monitoring Dashboard provides proactive, real-time visibility into AI spending and usage tracked against Budget Threshold alerts. Budgets are automatically created when you configure Budget Threshold alerts in the Alert Configuration interface. With risk-based indicators, pace tracking, and support for both single and grouped budgets, teams can maintain cost control while scaling AI workloads confidently.
To create a new budget, configure a Budget Threshold alert in the Alert Configuration interface. The budget will automatically appear on the Budget Dashboard with full tracking and visualization capabilities.
For questions or to learn more about configuring Budget Threshold alerts, contact the Revenium team or see Cost & Performance Alerts.
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